Who can submit content?
All HKU members can submit content related to their corresponding university faculty/dept/society/office using their HKU Portal login.
What legal and ethical policies must I keep in mind when submitting content to U-Vision?
If I submit content, do I retain the copyright?
Will any of my content be edited or censored?
Content that is profane or violates copyright is detrimental to the aims of U-Vision and cannot be shown. For details, please refer to our specifications in user upload page. The U-Vision Content Management Working Group reserves the final rights for any controversial issues.
How is airtime allocated?
All content is arranged on a "first-come-first-serve" basis and will not be broadcast for more than 1 month at a time.
When will my content show up?
It takes approximately 7 working days for our team to process your submission for broadcast. If the broadcast date is important to you, make sure you submit your content well in advance!
Where will my content show up?
Your content will be broadcast on U-Vision's TVs throughout the university.
Will breaking news be shown on U-Vision?
Yes, if our budget and technical sources permit, we will broadcast local and international breaking news.
What's the relationship between U-Vision and Campus TV?
U-Vision is separate from Campus TV. While Campus TV may submit content to U-Vision, they are two distinct entities with different goals.
Does U-Vision accept submissions from students?
Yes, U-Vision allows students' submissions if the content relates to a university cause. For example, if you wish to promote an event related to your student society, please upload through that society's HKU portal account so that HKUSU can grant you approval for broadcast. If you wish to showcase your work for the subject you are studying in, seek your course tutor/lecturer to upload on behalf of the faculty/department. You may also try uploading using your own HKU portal account and wait for a longer process for us to help seek the your faculty/dept's approval for you. If your content does not fall under HKUSU or your academic studies, but is still related to the university, you may wish to seek the help of a student orientated university office, such as CEDARS, to upload under their account.
Can I submit content to U-Vision if I am not a member of HKU?
U-Vision only accepts submissions from HKU sectors. If you are not a member of HKU but have material that you would like to broadcast on U-Vision, please make sure it is relevant material that would be accepted by an HKU department / faculty / centre / organisation and acquire endorsement of your submission via that related HKU party. We only allow submission accounts to HKU parties, so you must let a relevant HKU party submit the material on your behalf.
What language content can I broadcast on U-Vision?
As English is HKU's primary and instructional language. All content uploaded to U-Vision must be primarily English or has corresponding English subtitles or English side annotations paraphrasing the message being delivered.
How can I login to U-Vision?
You can login to U-Vision using your HKU portal account. Note that the LOGIN button is at the top right corner of this website.
What kind of content can I submit to U-Vision?
You may submit content relating to HKU with the aims of:
- disseminating relevant information/knowledge amongst HKU members
- promoting campus events
- promoting distinguished people on campus
- fostering HKU image and building team spirit
How long is my content broadcast for?
When you upload your content, you have the choice to input the start and end time of when you wish to broadcast your content. We will take this into consideration when we schedule your content for broadcast. Depending on how much other submissions we have at the time, we will likely oblige to your requested schedule. However, we recommend that no content be broadcast on our TVs for over a month continuously. It is only during high traffic content submission season, such as during society registration period, we may impose certain limitations to enable each party to a fair chance at broadcasting their material.
How many content entries can I submit to U-Vision?
We generally do not limit content entries. You are welcome to share your content with others through U-Vision as much as you like. It is only during peak traffic season, such as during registration period when many student societies wish to broadcast their content all at once, we may enforce certain limits to enable each party to a fair chance at broadcasting their material.
I don't have video editing software, can you help?
You can use our Video Composer. It's a free, online video editing application that you can use to compose your slideshows and videos. There's even pre-set templates and canned music to choose from within the Video Composer. Login to U-Vision and access the Video Composer from your profile. Check out our Guides on our Video Composer for more help.
How does U-Vision broadcast its media?
U-Vision displays videos, static images, and scrolling text. If your content has a resolution ratio of 16:9, it will be displayed like this sample. If your content has a ratio of 4:3, it will be displayed like this sample. Alternately, if you are absolutely sure that viewers will be able to grab all critical information from your content at a glance, your content may be displayed fullscreen, without the supporting side panel text, like this sample. You may opt for your preferred display arrangement upon uploading your content.
What kind of TV monitors does U-Vision use and where are they located?
We have TV monitors in the sizes of 22", 37" and 42". Take a look at our location list here.
Are the TV monitors disruptive?
U-Vision monitors are located in areas specifically chosen because they are not disruptive to passers-by. Our televisions' sound levels are carefully monitored to avoid disturbance.
I only have a bunch of photos, but I want to make a video. What is the simplest way to transform it into a slideshow for U-Vision?
You may use Slideshow function on our Video Composer tool. Click here to login our system and use.
Can I adjust the start time and end time of my submitted video?
Yes, you can. Please click here to login our system and use the Video Composer.
Any limitation on the file size of my content?
For posters, the file size must not exceed 20MB; while for videos, the maximum file size is 1GB and it should not be longer than 5 min
What resolutions would be acceptable for my content?
Any width from 1540 pixels- 5120 pixels
Any height from 872 pixels - 5120 pixels
1920 x 1080;
1280 x 720;
1024 x 576;
or 768 x 576*
*note that this is 4:3 aspect ratio, which would look fine on our TVs because we have a special template for these, but would result in black side bars for the web display. You may consider adding matching borders to fill the sides to a 16:9 if this is a problem for you.
Any specifications on the file format of my content?
JPG or PNG
RGB color mode in 24-bit color
MPEG, AVI, MOV, WMV, FLV, MP4, WEBM, OGG
Framerate - 25fps, 29.97fps, or 30fps (progressive scan)
Minimum video bitrate - 10 Mbit/s for conventional videos, 40 Mbit/s for 360-degree videos
Minimum audio bitrate - 128Kbit/s
What resolution sizes will best fit for poster on the TV screen?
- Best fit size for layout with supporting side-panel is 1540 W x 872 H pixels
- Best fit size for full spread layout without side-panel is 1920 W x 872 H pixels
Why do I need the side panel text?
- You are able to input text on the side panel accompanying your poster upon submission.
- We encourage using this feature to facilitate viewers who would have trouble reading the key info on your poster image from afar.
- This feature is mandatory for posters with its main info written in a language other than English. In such cases, the English text equivalency must be input as the poster’s side panel details upon submission.
What if my content contains language(s) other than English?
For poster, please make use of the side panel text. The English text equivalency must be input as the poster’s side panel details upon submission.
For video, please include English subtitles or English side annotations paraphrasing the meaning of the message being delivered.
Reasons for submission disapproval
- Some reasons that the material will be rejected:
- too low in resolution
- deficient sound quality or at an unacceptable sound level
- an unsupported format
- an apparent misuse of copyrighted material or other violation of third party rights
- repetitive in content
- unable to communicate a relevant message
What video formats do you accept?
< 1000 MB
< 5 minutes
Acceptable resolutions (1.0 square pixels only):
Minimum video bitrate:
MPEG, AVI, MOV, WMV, FLV, MP4, WEBM, OGG
25fps, 29.97fps, or 30fps (progressive scan)
What image formats do you accept?
|File size:||max 20MB|
|Acceptable resolution sizes:||
|Best-fit resolution sizes for our TVs:||
|File format:||JPG, PNG|
|Color mode:||RGB 8-bit mode, 24-bit true color|
How do I use the Video Composer?
Take a look at the Guides on our Video Composer for more help.
How can I upload subtitles for my video?
You can find an option for you to upload a subtitle file (we accept .srt or .vtt formats) when you upload your video. You can also add a subtitle file after you have uploaded your video by clicking on the "Pending Approval" or "Approved" button underneath your video listed in the "My Content" section. You will need to be logged in to U-Vision to see these functions.
Can I amend or add subtitles after uploading my video?
You can upload a new subtitle file to add to your video or to replace a previously uploaded subtitle file through our system at anytime by clicking on the "Pending Approval" or "Approval" button underneath your video listed in the "My Content" section after you have logged in. However, please note that processing time may be needed for the re-approval of your video.
What are the tags or hashtags used for under my content?
A Hashtag is a label following a hash sign "#" to assign a message to a specific theme or topic. It is also widely used on social media platforms. You can assign 5 hashtags to each piece of content that you submit to U-Vision, which will make your content easier to find by users looking for info on the same topics or themes.
If I would like to include a music clip in my video, do I need to pay for that?
Yes, of course! Most of the music clips/sound recordings involve copyright issues, unless they come from:
· Creators who already died over 50 years; OR
· Sound recordings manufactured over 50 years; OR
· Audio files used in compliance with a Creative Commons license
I bought a CD from a store. Does that mean I could use it in my video for broadcast on TV or online?
No. Buying a CD in a store doesn't mean you own its copyright. You may not freely play/perform/broadcast the piece in public, alter it for your own use, or make available copies for access through the Internet. You may contact the music company that produced the CD and sort out a license agreement before using any music clip.
Whom shall I contact to get the music license?
· CASH: An organization to protect the copyrights of composers and authors of musical works.
· PPSEAL (a subsidiary of IFPI) or HKRIA: Two organizations to protect the copyright of different music companies regarding in musical sound/visual recordings such as tapes, cassettes, CD, laser discs and cartridges, etc.
· Other identifiable custodians of a related music clip
Do you have any suggestions where I may find music I could use for my video?
Will U-Vision cover music license for HKU members?
No. The music clips you submit to U-Vision must be cleared with the copyright and settled with license fee.
Does U-Vision accept commercial advertisements?
No. U-Vision feels that commercials will detract from the system's goal of fostering communication between staff and students; thus, any advertisements or sponsorships will be avoided.
Our event/activity was sponsored by a commercial organization. Can I add sponsor logos into the content I submit to U-Vision?
If you have such an obligation to your sponsor(s), yes, you may add their commercial logos into the content you submit to U-Vision, as long as the visible size of the logo does not exceed 10% of the screen at any given time.
Does U-Vision replace all other forms of campus notification systems?
No, but U-Vision aims to become a consolidated publicity system for the University and simplify the announcement process for all HKU members by integrating the HKU Event Management System (HKUEMS) and bulk emails.
Who is in charge of U-Vision?
U-Vision is lead by HKU's Communication and Public Affairs Office with assistance from other HKU organizations, such as the Centre of Development and Resources for Students (CEDARS), Estates Office (EO), the Department of Electrical and Electronic Engineering (EEE), and HKU Students' Union (SU) and Campus TV (CTV).
Are there legal issues involved with using U-Vision?
U-Vision & Campus TV Relationship
We would like to acknowledge the invaluable input of Campus TV in the creation of U-Vision. Their help made the transition from concept to reality possible. However, U-Vision and Campus TV will remain independent institutions as both parties wish to retain their full creative autonomy.
Sustainability is a major focus at HKU and is directly targeted by U-Vision. The use of digital communication is an effort to reduce the number of printed posters and banners used around campus. Along with paper waste reduction, U-Vision will also pursue energy-saving practices. At present, the TV monitors will only increase HKU's total electricity consumption by approximately 0.04% in reference to 2005 and 2006 figures. (Excluding the larger LED monitors), HKU's total electricity consumption will only be increased by approximately 0.01%.